Microsoft Word has got a large number of keyboard shortcuts. If we are familiar with these shortcuts it is much easier to use the MS word, and can use less times the mouse.
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Below lists the major shortcuts keys in MS word.
Action for Shortcut
Shortcut Keys | Description |
Ctrl + 0 | Adds or removes 6pts of spacing before a paragraph. |
Ctrl + A | Select all contents of the page. |
Ctrl + B | Bold highlighted selection. |
Ctrl + C | Copy selected text. |
Ctrl + E | Aligns the line or selected text to the center of the screen. |
Ctrl + F | Open find box. |
Ctrl + I | Italic highlighted selection. |
Ctrl + J | Aligns the selected text or line to justify the screen. |
Ctrl + K | Insert link. |
Ctrl + L | Aligns the line or selected text to the left of the screen. |
Ctrl + M | Indent the paragraph. |
Ctrl + P | Open the print window. |
Ctrl + R | Aligns the line or selected text to the right of the screen. |
Ctrl + T | Create a hanging indent. |
Ctrl + U | Underline highlighted selection. |
Ctrl + V | Paste. |
Ctrl + X | Cut selected text. |
Ctrl + Y | Redo the last action performed. |
Ctrl + Z | Undo last action. |
Ctrl + Shift + L | Quickly create a bullet point. |
Ctrl + Shift + F | Change the font. |
Ctrl + Shift + > | Increase selected font +1pts up to 12pt and then increases font +2pts. |
Ctrl + ] | Increase selected font +1pts. |
Ctrl + Shift + < | Decrease selected font -1pts if 12pt or lower, if above 12 decreases font by +2pt. |
Ctrl + [ | Decrease selected font -1pts. |
Ctrl + / + c | Insert a cent sign (¢). |
Ctrl + ' + <char> | Insert a character with an accent (grave) mark, where <char> is the character you want. For example, if you wanted an accented รจ you would use Ctrl + ' + e as your shortcut key. To reverse the accent mark use the opposite accent mark, often on the tilde key. |
Ctrl + Shift + * | View or hide non printing characters. |
Ctrl + <left arrow> | Moves one word to the left. |
Ctrl + <right arrow> | Moves one word to the right. |
Ctrl + <up arrow> | Moves to the beginning of the line or paragraph. |
Ctrl + <down arrow> | Moves to the end of the paragraph. |
Ctrl + Del | Deletes word to right of cursor. |
Ctrl + Backspace | Deletes word to left of cursor. |
Ctrl + End | Moves the cursor to the end of the document. |
Ctrl + Home | Moves the cursor to the beginning of the document. |
Ctrl + Spacebar | Reset highlighted text to the default font. |
Ctrl + 1 | Single-space lines. |
Ctrl + 2 | Double-space lines. |
Ctrl + 5 | 1.5-line spacing. |
Ctrl + Alt + 1 | Changes text to heading 1. |
Ctrl + Alt + 2 | Changes text to heading 2. |
Ctrl + Alt + 3 | Changes text to heading 3. |
Alt + Ctrl + F2 | Open new document. |
Ctrl + F1 | Open the Task Pane. |
Ctrl + F2 | Display the print preview. |
Ctrl + Shift + > | Increases the highlighted text size by one. |
Ctrl + Shift + < | Decreases the highlighted text size by one. |
Ctrl + Shift + F6 | Opens to another open Microsoft Word document. |
Ctrl + Shift + F12 | Prints the document. |
F1 | Open Help. |
F4 | Repeat the last action performed (Word 2000+) |
F5 | Open the find, replace, and go to window in Microsoft Word. |
F7 | Spellcheck and grammar check selected text or document. |
F12 | Save as. |
Shift + F3 | Change the text in Microsoft Word from uppercaseto lowercase or a capital letter at the beginning of every word. |
Shift + F7 | Runs a Thesaurus check on the word highlighted. |
Shift + F12 | Save. |
Shift + Enter | Create a soft break instead of a new paragraph. |
Shift + Insert | Paste. |
Shift + Alt + D | Insert the current date. |
Shift + Alt + T | Insert the current time. |
Mouse shortcuts | Description |
Click, hold, and drag | Selects text from where you click and hold to the point you drag and let go. |
Double-click | If double-click a word, selects the complete word. |
Double-click | Double-clicking on the left, center, or right of a blank line will make the alignment of the text left, center, or right aligned. |
Double-click | Double-clicking anywhere after text on a line will set a tab stop. |
Triple-click | Selects the line or paragraph of the text the mouse triple-clicked. |
Ctrl + Mouse wheel | Zooms in and out of document. |
Shortcut for Action
Action | Keybord shortcut |
---|---|
Application window-maximize | Alt-F10 |
Application window-previous | Alt-Shift-F6 |
Application window-restore | Alt-F5 |
AutoFormat | Ctrl-Alt-K |
AutoText-create | Alt-F3 |
AutoText-insert entry | Ctrl-Alt-V |
AutoText-insert | entry F3 |
Bold | Ctrl-B |
Bookmarks | Ctrl-Shift-F5 |
Break-column | Ctrl-Shift-Enter |
Break-page | Ctrl-Enter |
Browse a document | Ctrl-Alt-Home |
Browse next/previous item | Ctrl-PgDn/PgUp |
Capatilize word | shift+f3 |
Case-All Caps | Ctrl-Shift-A |
Close | Ctrl-F4 |
Close | Ctrl-W |
Copy | Ctrl + C |
Copy formatting | Ctrl-Shift-C |
Create a nonbreaking hyphen | CTRL+HYPHEN |
Create a nonbreaking space | CTRL+SHIFT+SPACEBAR |
Customize a menu | Ctrl-Alt = |
Customize a shortcut | Ctrl-Alt-Num + |
Cut | Ctrl-X |
Date Field | Alt-Shift-D |
Decrease font size | CTRL+SHIFT+< |
Dialog box next tabbed section | Ctrl-Tab |
Dialog box previous tabbed section | Ctrl-Shift-Tab |
Document window-move | Ctrl-F7 |
Document window-restore | Ctrl-F5 |
Document window-size | Ctrl-F8 |
Drawing-constrain shape to symmetrical | Shift-drag |
Drawing-draw from center | Ctrl-drag |
Ellipsis | Ctrl-Alt- |
Em Dash | Ctrl-Alt-Num - |
Endnote | Ctrl-Alt-E |
Exit application | Alt-F4 |
Fields-display code | Shift-F9 |
Fields-display codes (toggle) | Alt-F9 |
Fields-double-click in field | Alt-Shift-F9 |
Fields-insert blank field | Ctrl-F9 |
Fields-lock a field | Ctrl-3 |
Fields-lock a field | Ctrl-F11 |
Fields-next | field F11 |
Fields-previous field | Shift-F11 |
Fields-unlink a field | Ctrl-6 |
Fields-unlink a field | Ctrl-Shift-F9 |
Fields-unlock a field | Ctrl-4 |
Fields-unlock a field | Ctrl-Shift-F11 |
Fields-update | Alt-Shift-U |
Fields-update link in source | Ctrl-Shift-F7 |
Fields-update selected | field F9 |
Find | Find Ctrl + F |
Font | Ctrl-D |
Font | Ctrl-Shift-F |
Font grow/shrink 1 pt | Ctrl- ] or [ |
Font next/previous size | Ctrl-Shift- >or < |
Font Size Ctrl-Shift-P | Font Size Ctrl-Shift-P |
Footnote | Ctrl-Alt-F |
Create a new blank document | Ctrl + N |
Go Back | Ctrl-Alt-Z |
Go Back | Shift-F5 |
GoTo | Ctrl-G |
GoTo Next/Previous Paragraph | Ctrl-Up/Down |
GoTo Next/Previous Word | Ctrl-Left/Right |
Graphic-crop | Shift-drag |
Graphic-original proportions | Ctrl-click |
Hanging indent-decrease | Ctrl-Shift-T |
Hanging Indent-increase | Ctrl-T |
Hard hyphen - | Ctrl-Shift - |
Hard space | Hard space |
Header/Footer-link to previous | Alt-Shift-R |
Heading Level 1 | Ctrl-Alt-1 |
Heading Level 2 | Ctrl-Alt-2 |
Heading Level 3 | Ctrl-Alt-3 |
Help | F1 |
Help-Whats This? | Shift-F1 |
Hidden text | Ctrl-Shift-H |
Hyperlink | Ctrl-K |
CTRL+SHIFT+> | Increase font size |
Indent-decrease | Ctrl-Shift-M |
Indent-increase | Ctrl-M |
Ctrl-Alt-M | Insert Comment |
Insert ListNum | field Ctrl-Alt-L |
Italics | Ctrl-I |
Justify-Center | Ctrl-E |
Justify-Full | Ctrl-J |
Justify-Left | Ctrl-L |
Justify-Right | Ctrl-R |
Line-spacing | Ctrl-1 |
Line-spacing 1.5 | Ctrl-5 |
Line-spacing 2 | Ctrl-2 |
List Bullet Style | Ctrl-Shift-L |
Macros-edit | Alt-F8 |
Macros-view VBA code | Alt-F11 |
Mark-Index entry | Alt-Shift-X |
Mark-TOA citation | Alt-Shift-I |
Mark-TOC entry | entry Alt-Shift-O |
Maximize window | Ctrl-F10 |
Menu Bar | F10 |
Merge-data edit | Alt-Shift-E |
Merge-field insert | Alt-Shift-F |
Merge-preview | Alt-Shift-K |
Merge-to document | Alt-Shift-N |
Merge-to printer | Alt-Shift-M |
Microsoft Script Editor | Alt-Shift-F11 |
Microsoft System Info | Ctrl-Alt-F1 |
Move between master/subdocument | Ctrl-\ |
Newline within paragraph | Shift-Enter |
Next window | Ctrl-F6 |
Nonprinting characters | Ctrl-Shift-8 |
Normal Style Ctrl-Shift-N | Ctrl-Shift-N |
Open a document | Ctrl-O |
Open | Ctrl + O Opens a saved document |
Outlining-collapse | Alt-Shift-Num - |
Outlining-expand | Alt-Shift = |
Outlining-expand | Alt-Shift-Num + |
Outlining-move | Alt-Shift-Up/Down |
Outlining-promote/demote | Alt-Shift-Left/Right |
Outlining-Show 1st line | Alt-Shift-L |
Outlining-Show All Headings | Alt-Shift-A |
Outlining-Show Heading 1 | Alt-Shift-1 |
Outlining-Show Heading 2 | Alt-Shift-2 |
Outlining-Show Heading 3 | Alt-Shift-3 |
Outlining-Show Heading 4 | Alt-Shift-4 |
Outlining-Show Heading 5 | Alt-Shift-5 |
Outlining-Show Heading 6 | Alt-Shift-6 |
Outlining-Show Heading 7 | Alt-Shift-7 |
Outlining-Show Heading 8 | Alt-Shift-8 |
Outlining-Show Heading 9 | Alt-Shift-9 |
Page number field | Alt-Shift-P |
Pane-Close | Alt-Shift-C |
Paragraph Space Above (add/delete 12 pt.)Ctrl-0 | Ctrl-0 (zero) |
Paste | Ctrl-V |
Ctrl-P | |
Print Preview | Ctrl-Alt-I |
Redo the last action | CTRL+Y |
Remove Character formats | Ctrl-Shift-Z |
Remove menu item | Ctrl-Alt - |
Remove Paragraph formats | Ctrl-Q |
Remove paragraph or character formatting | CTRL+SPACEBAR |
Repeat the last command | Ctrl-Y |
Repeat Find | Ctrl-Alt-Y |
Repeat Find Shift-F4 | Repeat Find Shift-F4 |
Replace | Ctrl-H |
Revision Marks on/off | Ctrl-Shift-E |
Save As | F12 |
Save | Ctrl-S |
Select All | Ctrl-A |
Selection extended | F8 |
Selection reduced | Shift-F8 |
Shortcut Menu | Shift-F10 |
Small Caps | Ctrl-Shift-K |
Soft hyphen - | Ctrl - |
Spelling and Grammar check | F7 |
Spell-It-display next misspelling | Alt-F7 |
Spike-cut to | Ctrl-F3 |
Spike-paste | Ctrl-Shift-F3 |
Split a window | Ctrl-Alt-S |
Style box | Ctrl-Shift-S |
Subscript | Ctrl = |
Symbol Font | Ctrl-Shift-Q |
Table-remove border lines | Ctrl-Alt-U |
Table-to column | bottom Alt-PgDn |
Table-to column top | Alt-PgUp |
Table-to row beginning | Alt-Home |
Table-to row end | Alt-End |
Thesaurus | Shift-F7 |
Time Field | Alt-Shift-T |
To bottom/top of screen | Ctrl-Alt-PgDn/PgUp |
Type (c) | Ctrl-Alt-C |
Type (r) | Ctrl-Alt-R |
Type (tm) | Ctrl-Alt-T |
underline | CTRL+U |
Underline-double | Ctrl-Shift-D |
Underline-word | Ctrl-Shift-W |
Undo | Ctrl-Z |
View-Normal | Ctrl-Alt-N |
View-Outline | Ctrl-Alt-O |
View-Page | Ctrl-Alt-P |
Window pane-next | F6 |
Window pane-previous | Shift-F6 |
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