Microsoft Word has got a large number of keyboard shortcuts. If we are familiar with these shortcuts it is much easier to use the MS word, and can use less times the mouse.
Below lists the major shortcuts keys in MS word.
Action for Shortcut
| Shortcut Keys | Description |
| Ctrl + 0 | Adds or removes 6pts of spacing before a paragraph. |
| Ctrl + A | Select all contents of the page. |
| Ctrl + B | Bold highlighted selection. |
| Ctrl + C | Copy selected text. |
| Ctrl + E | Aligns the line or selected text to the center of the screen. |
| Ctrl + F | Open find box. |
| Ctrl + I | Italic highlighted selection. |
| Ctrl + J | Aligns the selected text or line to justify the screen. |
| Ctrl + K | Insert link. |
| Ctrl + L | Aligns the line or selected text to the left of the screen. |
| Ctrl + M | Indent the paragraph. |
| Ctrl + P | Open the print window. |
| Ctrl + R | Aligns the line or selected text to the right of the screen. |
| Ctrl + T | Create a hanging indent. |
| Ctrl + U | Underline highlighted selection. |
| Ctrl + V | Paste. |
| Ctrl + X | Cut selected text. |
| Ctrl + Y | Redo the last action performed. |
| Ctrl + Z | Undo last action. |
| Ctrl + Shift + L | Quickly create a bullet point. |
| Ctrl + Shift + F | Change the font. |
| Ctrl + Shift + > | Increase selected font +1pts up to 12pt and then increases font +2pts. |
| Ctrl + ] | Increase selected font +1pts. |
| Ctrl + Shift + < | Decrease selected font -1pts if 12pt or lower, if above 12 decreases font by +2pt. |
| Ctrl + [ | Decrease selected font -1pts. |
| Ctrl + / + c | Insert a cent sign (¢). |
| Ctrl + ' + <char> | Insert a character with an accent (grave) mark, where <char> is the character you want. For example, if you wanted an accented รจ you would use Ctrl + ' + e as your shortcut key. To reverse the accent mark use the opposite accent mark, often on the tilde key. |
| Ctrl + Shift + * | View or hide non printing characters. |
| Ctrl + <left arrow> | Moves one word to the left. |
| Ctrl + <right arrow> | Moves one word to the right. |
| Ctrl + <up arrow> | Moves to the beginning of the line or paragraph. |
| Ctrl + <down arrow> | Moves to the end of the paragraph. |
| Ctrl + Del | Deletes word to right of cursor. |
| Ctrl + Backspace | Deletes word to left of cursor. |
| Ctrl + End | Moves the cursor to the end of the document. |
| Ctrl + Home | Moves the cursor to the beginning of the document. |
| Ctrl + Spacebar | Reset highlighted text to the default font. |
| Ctrl + 1 | Single-space lines. |
| Ctrl + 2 | Double-space lines. |
| Ctrl + 5 | 1.5-line spacing. |
| Ctrl + Alt + 1 | Changes text to heading 1. |
| Ctrl + Alt + 2 | Changes text to heading 2. |
| Ctrl + Alt + 3 | Changes text to heading 3. |
| Alt + Ctrl + F2 | Open new document. |
| Ctrl + F1 | Open the Task Pane. |
| Ctrl + F2 | Display the print preview. |
| Ctrl + Shift + > | Increases the highlighted text size by one. |
| Ctrl + Shift + < | Decreases the highlighted text size by one. |
| Ctrl + Shift + F6 | Opens to another open Microsoft Word document. |
| Ctrl + Shift + F12 | Prints the document. |
| F1 | Open Help. |
| F4 | Repeat the last action performed (Word 2000+) |
| F5 | Open the find, replace, and go to window in Microsoft Word. |
| F7 | Spellcheck and grammar check selected text or document. |
| F12 | Save as. |
| Shift + F3 | Change the text in Microsoft Word from uppercaseto lowercase or a capital letter at the beginning of every word. |
| Shift + F7 | Runs a Thesaurus check on the word highlighted. |
| Shift + F12 | Save. |
| Shift + Enter | Create a soft break instead of a new paragraph. |
| Shift + Insert | Paste. |
| Shift + Alt + D | Insert the current date. |
| Shift + Alt + T | Insert the current time. |
| Mouse shortcuts | Description |
| Click, hold, and drag | Selects text from where you click and hold to the point you drag and let go. |
| Double-click | If double-click a word, selects the complete word. |
| Double-click | Double-clicking on the left, center, or right of a blank line will make the alignment of the text left, center, or right aligned. |
| Double-click | Double-clicking anywhere after text on a line will set a tab stop. |
| Triple-click | Selects the line or paragraph of the text the mouse triple-clicked. |
| Ctrl + Mouse wheel | Zooms in and out of document. |
Shortcut for Action
| Action | Keybord shortcut |
|---|---|
| Application window-maximize | Alt-F10 |
| Application window-previous | Alt-Shift-F6 |
| Application window-restore | Alt-F5 |
| AutoFormat | Ctrl-Alt-K |
| AutoText-create | Alt-F3 |
| AutoText-insert entry | Ctrl-Alt-V |
| AutoText-insert | entry F3 |
| Bold | Ctrl-B |
| Bookmarks | Ctrl-Shift-F5 |
| Break-column | Ctrl-Shift-Enter |
| Break-page | Ctrl-Enter |
| Browse a document | Ctrl-Alt-Home |
| Browse next/previous item | Ctrl-PgDn/PgUp |
| Capatilize word | shift+f3 |
| Case-All Caps | Ctrl-Shift-A |
| Close | Ctrl-F4 |
| Close | Ctrl-W |
| Copy | Ctrl + C |
| Copy formatting | Ctrl-Shift-C |
| Create a nonbreaking hyphen | CTRL+HYPHEN |
| Create a nonbreaking space | CTRL+SHIFT+SPACEBAR |
| Customize a menu | Ctrl-Alt = |
| Customize a shortcut | Ctrl-Alt-Num + |
| Cut | Ctrl-X |
| Date Field | Alt-Shift-D |
| Decrease font size | CTRL+SHIFT+< |
| Dialog box next tabbed section | Ctrl-Tab |
| Dialog box previous tabbed section | Ctrl-Shift-Tab |
| Document window-move | Ctrl-F7 |
| Document window-restore | Ctrl-F5 |
| Document window-size | Ctrl-F8 |
| Drawing-constrain shape to symmetrical | Shift-drag |
| Drawing-draw from center | Ctrl-drag |
| Ellipsis | Ctrl-Alt- |
| Em Dash | Ctrl-Alt-Num - |
| Endnote | Ctrl-Alt-E |
| Exit application | Alt-F4 |
| Fields-display code | Shift-F9 |
| Fields-display codes (toggle) | Alt-F9 |
| Fields-double-click in field | Alt-Shift-F9 |
| Fields-insert blank field | Ctrl-F9 |
| Fields-lock a field | Ctrl-3 |
| Fields-lock a field | Ctrl-F11 |
| Fields-next | field F11 |
| Fields-previous field | Shift-F11 |
| Fields-unlink a field | Ctrl-6 |
| Fields-unlink a field | Ctrl-Shift-F9 |
| Fields-unlock a field | Ctrl-4 |
| Fields-unlock a field | Ctrl-Shift-F11 |
| Fields-update | Alt-Shift-U |
| Fields-update link in source | Ctrl-Shift-F7 |
| Fields-update selected | field F9 |
| Find | Find Ctrl + F |
| Font | Ctrl-D |
| Font | Ctrl-Shift-F |
| Font grow/shrink 1 pt | Ctrl- ] or [ |
| Font next/previous size | Ctrl-Shift- >or < |
| Font Size Ctrl-Shift-P | Font Size Ctrl-Shift-P |
| Footnote | Ctrl-Alt-F |
| Create a new blank document | Ctrl + N |
| Go Back | Ctrl-Alt-Z |
| Go Back | Shift-F5 |
| GoTo | Ctrl-G |
| GoTo Next/Previous Paragraph | Ctrl-Up/Down |
| GoTo Next/Previous Word | Ctrl-Left/Right |
| Graphic-crop | Shift-drag |
| Graphic-original proportions | Ctrl-click |
| Hanging indent-decrease | Ctrl-Shift-T |
| Hanging Indent-increase | Ctrl-T |
| Hard hyphen - | Ctrl-Shift - |
| Hard space | Hard space |
| Header/Footer-link to previous | Alt-Shift-R |
| Heading Level 1 | Ctrl-Alt-1 |
| Heading Level 2 | Ctrl-Alt-2 |
| Heading Level 3 | Ctrl-Alt-3 |
| Help | F1 |
| Help-Whats This? | Shift-F1 |
| Hidden text | Ctrl-Shift-H |
| Hyperlink | Ctrl-K |
| CTRL+SHIFT+> | Increase font size |
| Indent-decrease | Ctrl-Shift-M |
| Indent-increase | Ctrl-M |
| Ctrl-Alt-M | Insert Comment |
| Insert ListNum | field Ctrl-Alt-L |
| Italics | Ctrl-I |
| Justify-Center | Ctrl-E |
| Justify-Full | Ctrl-J |
| Justify-Left | Ctrl-L |
| Justify-Right | Ctrl-R |
| Line-spacing | Ctrl-1 |
| Line-spacing 1.5 | Ctrl-5 |
| Line-spacing 2 | Ctrl-2 |
| List Bullet Style | Ctrl-Shift-L |
| Macros-edit | Alt-F8 |
| Macros-view VBA code | Alt-F11 |
| Mark-Index entry | Alt-Shift-X |
| Mark-TOA citation | Alt-Shift-I |
| Mark-TOC entry | entry Alt-Shift-O |
| Maximize window | Ctrl-F10 |
| Menu Bar | F10 |
| Merge-data edit | Alt-Shift-E |
| Merge-field insert | Alt-Shift-F |
| Merge-preview | Alt-Shift-K |
| Merge-to document | Alt-Shift-N |
| Merge-to printer | Alt-Shift-M |
| Microsoft Script Editor | Alt-Shift-F11 |
| Microsoft System Info | Ctrl-Alt-F1 |
| Move between master/subdocument | Ctrl-\ |
| Newline within paragraph | Shift-Enter |
| Next window | Ctrl-F6 |
| Nonprinting characters | Ctrl-Shift-8 |
| Normal Style Ctrl-Shift-N | Ctrl-Shift-N |
| Open a document | Ctrl-O |
| Open | Ctrl + O Opens a saved document |
| Outlining-collapse | Alt-Shift-Num - |
| Outlining-expand | Alt-Shift = |
| Outlining-expand | Alt-Shift-Num + |
| Outlining-move | Alt-Shift-Up/Down |
| Outlining-promote/demote | Alt-Shift-Left/Right |
| Outlining-Show 1st line | Alt-Shift-L |
| Outlining-Show All Headings | Alt-Shift-A |
| Outlining-Show Heading 1 | Alt-Shift-1 |
| Outlining-Show Heading 2 | Alt-Shift-2 |
| Outlining-Show Heading 3 | Alt-Shift-3 |
| Outlining-Show Heading 4 | Alt-Shift-4 |
| Outlining-Show Heading 5 | Alt-Shift-5 |
| Outlining-Show Heading 6 | Alt-Shift-6 |
| Outlining-Show Heading 7 | Alt-Shift-7 |
| Outlining-Show Heading 8 | Alt-Shift-8 |
| Outlining-Show Heading 9 | Alt-Shift-9 |
| Page number field | Alt-Shift-P |
| Pane-Close | Alt-Shift-C |
| Paragraph Space Above (add/delete 12 pt.)Ctrl-0 | Ctrl-0 (zero) |
| Paste | Ctrl-V |
| Ctrl-P | |
| Print Preview | Ctrl-Alt-I |
| Redo the last action | CTRL+Y |
| Remove Character formats | Ctrl-Shift-Z |
| Remove menu item | Ctrl-Alt - |
| Remove Paragraph formats | Ctrl-Q |
| Remove paragraph or character formatting | CTRL+SPACEBAR |
| Repeat the last command | Ctrl-Y |
| Repeat Find | Ctrl-Alt-Y |
| Repeat Find Shift-F4 | Repeat Find Shift-F4 |
| Replace | Ctrl-H |
| Revision Marks on/off | Ctrl-Shift-E |
| Save As | F12 |
| Save | Ctrl-S |
| Select All | Ctrl-A |
| Selection extended | F8 |
| Selection reduced | Shift-F8 |
| Shortcut Menu | Shift-F10 |
| Small Caps | Ctrl-Shift-K |
| Soft hyphen - | Ctrl - |
| Spelling and Grammar check | F7 |
| Spell-It-display next misspelling | Alt-F7 |
| Spike-cut to | Ctrl-F3 |
| Spike-paste | Ctrl-Shift-F3 |
| Split a window | Ctrl-Alt-S |
| Style box | Ctrl-Shift-S |
| Subscript | Ctrl = |
| Symbol Font | Ctrl-Shift-Q |
| Table-remove border lines | Ctrl-Alt-U |
| Table-to column | bottom Alt-PgDn |
| Table-to column top | Alt-PgUp |
| Table-to row beginning | Alt-Home |
| Table-to row end | Alt-End |
| Thesaurus | Shift-F7 |
| Time Field | Alt-Shift-T |
| To bottom/top of screen | Ctrl-Alt-PgDn/PgUp |
| Type (c) | Ctrl-Alt-C |
| Type (r) | Ctrl-Alt-R |
| Type (tm) | Ctrl-Alt-T |
| underline | CTRL+U |
| Underline-double | Ctrl-Shift-D |
| Underline-word | Ctrl-Shift-W |
| Undo | Ctrl-Z |
| View-Normal | Ctrl-Alt-N |
| View-Outline | Ctrl-Alt-O |
| View-Page | Ctrl-Alt-P |
| Window pane-next | F6 |
| Window pane-previous | Shift-F6 |
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